Qualification: Any Degree with 2 - 5 yrs of experience in Admin

Shift Timing - 12.00 pm (Noon) to 9.00 pm

  Job Description:

    1. Office Administration:
        ◦ Organize and maintain office files, records, and documents.
        ◦ Handle office supplies inventory and reorder when necessary.
        ◦ Coordinate office maintenance and manage office equipment.
        ◦ Ensure the office environment is neat, professional, and fully functional.
        ◦ Distributing and maintaining stock of stationery including special requirements and business cards and letterheads;
    2. Scheduling & Coordination:
        ◦ Coordinate and schedule meetings, appointments, and conferences.
        ◦ Assist with travel arrangements for staff and executives.
        ◦ Manage calendars and ensure that all meetings and appointments are properly planned and prepared for.
    3. Communication:
        ◦ Answer, screen, and direct phone calls in a professional manner.
        ◦ Manage incoming and outgoing correspondence, emails, and faxes.
        ◦ Assist with creating reports, presentations, and other documents as needed.
        ◦ Liaise with clients, vendors, and other external parties as necessary.
    4. Record Keeping & Data Entry:
        ◦ Maintain accurate records of office transactions and activities.
        ◦ Assist in data entry for various projects and systems.
        ◦ Organize and maintain digital and physical filing systems.
    5. HR & Employee Support:
        ◦ Assist with employee onboarding and document management.
        ◦ Support HR with tasks such as payroll processing, employee records management, and compliance.
        ◦ Organize team events and meetings when required.
    6. Financial Administration:
        ◦ Process and track office expenses, invoices, and payments.
        ◦ Assist in the preparation of financial reports and budget tracking.
        ◦ Maintain petty cash records.
    7. Cafeteria Management:
        ◦ Take care of canteen - coffee/tea, food - breakfast, lunch and dinner including special requirements Ordering.
    8. General Support:
        ◦ Handle ad hoc administrative duties as required by the management team.
        ◦ Collaborate with various departments to ensure smooth operations.
        ◦ Help with special projects or initiatives as needed.
        ◦ Responsible for First Aid Kit
        ◦ Vendor Management

          
      Required Skills Set:

        ◦ Strong organizational and multitasking skills.
        ◦ Excellent written and verbal communication skills.
        ◦ Proficient in time management and the ability to prioritize tasks effectively.
        ◦ Attention to detail and problem-solving abilities.
        ◦ Should have strong knowledge of Ms office
        ◦ Strong interpersonal skills and a professional demeanor.
        ◦ Adaptability and flexibility in handling various tasks and changes.
         

Data Patterns (India) Limited, Plot.No H9, 4th Main Road SIPCOT IT Park Off Rajiv Gandhi Salai (OMR) Siruseri Chennai - 603 103